Dover City Council gives go-ahead for New Year’s Eve event

DOVER — City Council unanimously voted 9-0 Monday to accept recommendations from the Youth Advisory Committee regarding a potential New Year’s Eve event.

The recommendations included a proposal for the event and a request for support from the city for security, insurance, public announcement stages, and facilities.

The youth committee consists of nine members and meets once a month. It allows teens ages 14 to 18 a chance to speak on issues that affect them, as well as develop leadership skills for the future.

The proposed family-oriented event would end with a fireworks display at 10 p.m.

Since 2011, Dover has not had a New Year’s Eve citywide event when the 15-year-old  First Night was canceled due to lack of funds.

David Anderson

David Anderson

“It has been strongly requested by members in the community,” said Councilman David Anderson.

“Businesses downtown have all signed on to their support in writing and it’s something that the committee is really excited about. We have a lot of support and would like to see this happen.”

Councilman Anderson said it’s important for the city to hold events geared towards the youth.

“During these critical times we need to bring the community together and part of the way to do that is in the arts,” Councilman Anderson said.

“We have a lot of local talent and we don’t have to go out and spend a lot of money. We can highlight the local talent and that will enable people to say that there is something to do in Dover.”

The committee raised $30,000 of its own money.

City Manager Scott Koenig stated that he was provided with support documents and a preliminary narrative for the event.

He informed council that an insurance broker had indicated that the city can purchase a policy to cover this event based on the narrative provided by the representatives for $433.

“This is just an estimated fee,” Mr. Koenig said. “The event narrative would have to be finalized in order for the city to confirm and finalize the policy documents for the insurance company.”

Mr. Koenig mentioned that extra-duty police officers would be required to support this event.

He explained that the YAC would need to work directly with the Dover Police Department, noting that the department was not under the city manager’s purview.

Councilman Anderson said the committee spoke to the police department, stating there will be cadets and a few officers patrolling the area.

Mr. Koenig then outlined a few deadlines the committee must commit to.

The final event narrative must be submitted to the city manager’s office by 5 p.m. on Dec. 4.

The funds to purchase the insurance policy must be delivered to the city by 5 p.m. on Dec. 11.

The YAC members must secure all permits for the event and road closures by December 11.

They also must provide the required documentation to use all private property associated with the planned event by 5 p.m. on Dec. 11.

This includes any lists of additional insurance required to use the properties.

The funds to reimburse the city for police cadets and extra duty must also be paid by 5 p.m. on Dec. 11.

Sanitary facilities must be secured by the YAC members for the venue and due to the holiday, it is very unlikely that any non-police city staff will volunteer to staff the event so they must be prepared to remove all trash and debris from the event setting.

Councilman Anderson said he feels confident that the committee can meet all of the city’s obligations moving forward.

“We’re not asking for tax money to fund it,” Councilman Anderson said. “We’re just asking for the endorsement because it makes it a lot easier for us moving forward.

“It will help us make things manageable and to make sure that every objection is met.”

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